Video 2

Video 2: The basic structure of any presentation

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MASTER COACH TRAINING
Module #6. Teaching the Method

Video Two: The Basic Structure of Any Presentation
When planning any presentation, follow this rule, and you won’t go wrong “I will tell them what I’m going to tell them. Then I will tell them. Then I will tell them what I told them.”

So, they’re three aspects to the presentation. The first is what we call the T-Up. I’m not quite sure why we call it the T-Up but that is what it’s called. But, this is where you get to tell the people what you are going to tell them or what to expect. People need to have
some idea where you’re going with the presentation so that they can follow along with you.

Second, there’s the Content: This is the meat and potatoes of your presentation, and it should, of course, match your T-Up. The dots must connect.

And, then #3 is the Wrap. And, this is where you tell them again what it was you just told them and why you told them what you told them, making sure that you connected all the dots.

OK, so how do you know if you haven’t connected the dots? Well, if you see people spacing out, nodding off, or losing attention this is a clear sign that you have not connected the dots properly for them, and they are not with you.

This may mean that you haven’t connected the dots between the T-up, the main content, and the wrap, or that you have failed to connect the dots within the main content. If you notice your audience exhibiting these behaviors, ask yourself, “How might I have confused them? Where did I misdirect them, or fail to provide
direction?”

And, don’t be afraid to ask, “Have I lost you?” If they say, “Yes,” go back and see if you can connect all the dots again. Don’t just soldier on. You’ll just dig yourself into a bigger hole. Draw diagrams or flow charts to make your point. And, always have a flip chart there.
Say, “OK, let’s back up and see where I missed a vital connection. Did you follow me at least up to where I said XYZ?” This enrolls them in helping you out. They don’t want to see you bomb, so if you are willing to eat a bit of humble pie, they will rescue you. You’re bound to have a few codependents in the audience who
will come to your aid.

Now, how to know if you have given them the wrong information?
They won’t be spacing out under these circumstances. They will become very agitated and will be feeling frantic about you creating confusion with wrong facts. It’s not opinions so much as wrong information that gets them agitated. They’ll give you the benefit of the doubt on opinions, but they won’t on facts. If you feel
you have done this, again you may have to eat humble pie, but it’ll be worth it.

Now, how to make sure the dots are connected? Well, one rule is to make sure you don’t have too many dots to connect. In other words, keep it simple. But the key to keeping it simple and effective is knowing what the dots are and why you’re trying to connect them.
You have to ask yourself — what is my purpose for presenting this material? What objectives do I have in terms of what the people will learn or gain insight over? How will it help me to segue into my next piece if there is one? How can I say it, or show it, in the most simple and effective way?

One way is to be the Observer and be in your listener’s shoes. When you’re presenting the content, you need to watch not only the listeners but yourself. Developing the observer — which is that part of ourselves that watches everything that we do and gives us our self-awareness. And, when you are presenting, the observer should be brought into focus. Half of you should be focused on
what you want to say and where you’re going. The other half (the observer), needs to be listening to what you’re actually saying as if you were your audience. It should be constantly asking, “If I was hearing what I am saying, would I be getting it? If not, what do I say next so that I would get it?” When you do this, it will feel that
you are in the flow, because you will be empathically connected to your audience. You will be one with your audience.
You will probably have four or five main points in your presentation to get across, and you should know exactly what they are before you start your presentation. We call these your pillars of content because they support your entire presentation. As with any building, if the pillars are weak, it will fall down.

Now let’s look at #5 which is the method.
So, the next thing then is to decide HOW you are going to present your content pillars most effectively, given your purpose and objectives. The kind of questions that arise are:
• Do I use a diagram to illustrate my talk? If so, which one?
• Do I prepare an illustration in advance or do it during my talk?
• Do I need any other visual or aural aid (like music)?
• How much audience participation should I include?
• Should I use a story to get more interest in my talk? If so, which one?

And finally, #6 which is Evaluation. So, the final step is to gauge how effective your presentation really was and how it might be improved next time. So, that’s the end of this video. We’re now going to go onto video #3 which is about preparing for a seminar.